Ampney Crucis Parish Council, on 11 November, 2002, adopted the model scheme Publication Scheme for Local Councils (Core Classes, plus optional class: Burial Grounds) as required by the Freedom of Information Act, 2000.
Copies of papers are available on request from the Clerk, Mrs H E Tonks,
Cost: 10p per sheet, minimum charge £2.00.
Papers available:
1. COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee meetings limited to the last 2 years.
Procedural Standing Orders
Councils Annual Report to Parish Meeting
2. CODE OF CONDUCT
Members Declaration of Acceptance of Office
Members Register of Interests
Register of Members Interests Book
3. PERIODIC ELECTORAL REVIEW
This is information concerning changes to the e1ectoral arrangements for parish, town and community councils. It includes recommendations for the creation of new wards, the amendment of existing wards, proposals for the names of new wards and alterations to the number of councillors to be elected to the council.
Information relating to the last Periodic Electoral Review of the council area
Information relating to the latest boundary review of the council area
4. EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Job descriptions
Exclusions — ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998
5) PLANNING DOCUMENTS
Responses to planning applications
6 AUDIT AND ACCOUNTS
Annual return form — limited to the last financial year
Annual Statutory report by auditor (internal and external) - limited to the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts - limited to the last financial year
Precept request - limited to the last financial year
VAT records - limited to the last financial year
Financial Standing Orders and Regulations
Assets register — this will include details of commons/village greens owned by the council including management schemes for commons as well as village halls, community centres and recreation grounds.
Risk Assessments
Exclusions — all commercially sensitive information e.g. quotations and tenders, loan documentation and insurance policies. With regard to quotations and tenders, this information is treated as confidential to ensure that the whole tender process is fair i.e. if tender information is released to a third party prior to the end of the tender period those who initially submitted tenders could be undercut and/or unfairly disadvantaged.
7. BURIAL GROUNDS
Plans
General policies
Exclusions — all documentation relating to individual applications and registrations under both privacy and data protection laws
